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Tutor Coordinator Discussion Area

Please post your questions and comments here. Share your successes and challenges or brainstorm tutor management techniques. Basically you can use this blog to begin conversations on any topic of your choice.

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36 Comments

  1. Bev Strcayer

    Sep. 29, 2016

    I am training a tutor to work as a classroom assistant. He is an exceptional tutor and want to use him to the fullest. How are you currently using classroom assistants, and how do you report their hours to PDE? I want the assistant to still get credit for the tutoring hours. Thank you for your help.

    Reply
  2. Allison Ludlow

    Jul. 2, 2015

    I was recently talking to a few tutors about lesson planning and I was wondering how elaborate or detailed does everyone do their written lesson plans?

    Reply
    1. Andrea Hill

      Jul. 14, 2015

      We have a monthly form that we use each month. I would love to see someone elses if you wouldn't mind sharing it. I'm always looking for ways to improve!

    2. Allison Ludlow

      Jul. 13, 2015

      Joy- That form would be fantastic. my email address is aludlow@lccc.edu Thank you so much!

    3. Joy Annas

      Jul. 13, 2015

      Hi Allison, I have a form for my tutors to fill out and send in at the end of each month..hrs. met/lesson summary/homework hrs. assigned/lesson reflection. It works for me. If you are interested send my your e-mail address and I will send you it. Joy

  3. Peggy Trout

    Jun. 26, 2015

    Is there a checklist of things that can be given to a new tutor coordinator to say, "Here are all the things you need to do this job well." I guess one could be made from the parts of this training, but wonder if it is already created... Is there a ratio of tutors to tutor coordinator time? For data entry, I once heard that there should be a full time data entry person for every 1,000 students. Is there something like this for tutor coordinators (best practice)?

    Reply
    1. Kim Rossman

      Jun. 26, 2015

      Here is a document that might work as a checklist for new tutor coordinators: https://www.dropbox.com/s/rgmi9er42ckjle9/Checklist%20for%20New%20Tutor%20Coordinators.docx?dl=0

  4. Tracy Short

    Jun. 26, 2015

    What do tutor coordinators do during the tutor/learner's first meeting? I want to be helpful, but I also don't want to be overbearing. It seems like the ideal time for tutor/learner's to get to know each other. However, I don't want to leave them hanging either. Does anyone have a specific set up they have for the first meeting?

    Reply
    1. Bev Strayer

      Jun. 29, 2015

      As tutor coordinator, I attend the first meeting. Knowing both tutor and student helps we put both of them at ease from the start. Even though I have looked at testing from class, I ask the student to tell the tutor what his/her expectations are for tutoring. We have a tutor/student agreement that I then explain. After explanation and discussion, the three of us sign the agreement. If there is a copy machine available, I immediately copy the agreement, and give a copy to the tutor and the student. At that point, I ask them to exchange phone numbers, and I leave.

    2. Karen Hamilton

      Jun. 26, 2015

      We provide our own 12 hour tutor training, so on the last day of training, I meet with the new tutors and give them their student assignment information sheets and materials. Their first meeting is on there own, they call the student and set up the first appointment to meet at either our Learning Center or a public library, but I do ask that they notify me either by phone or email after their first meeting with any questions or concerns. Our tutor training addresses a 5 part lesson plan, so most tutors feel equipped and ready to get started after completing the training.

  5. Kim Rossman

    Jun. 24, 2015

    Joy,you can find a handbook with recruitment suggestions at http://tlcliteracy.org/images/downloads/Recruitment/tutor_recruitment_handbook_2015.pdf. Hope you find it helpful

    Reply
  6. Nicole Christine McNulty

    Jun. 24, 2015

    Do you have any tips on how to prepare materials for the tutors to use? How much time should I dedicate to this? How have other people acquired modern technologies?

    Reply
  7. Jane Myers

    Jun. 23, 2015

    I have not heard of a situation such as this. Could he retake the test to improve his score?

    Reply
    1. Bev Strayer

      Jun. 23, 2015

      Thank you, Jane. I suppose he could retake the test, but that, also, would cost money.

  8. Beverly Strayer

    Jun. 23, 2015

    We had a student who answered the writing prompt in the GED 2014 and cited evidence. He received a score of 0 on the writing section. When he inquired how that could have happened, he was told he has to pay $50.00 to have his essay rescored. Even with the 0 in writing, he passed the RLA GED, but he wanted to score a 170 or above. Is there anyone else who has had a similar experience? Does anyone have any suggestions what we should do for our student, or what he can do to have them amend this score without paying $50.00? Thank you, Bev

    Reply
    1. Annette Reiff

      Jun. 23, 2015

      At least the retake would only cost $10.

  9. Joy Annas

    Jun. 22, 2015

    Hi fellow tutor coordinators...now that I am not teaching any classes over the summer, I would like to concentrate on recruiting volunteers for our center for the fall. Other than RSVP and through our center's website, any creative suggestions would be appreciated!

    Reply
    1. Bev Strayer

      Jun. 23, 2015

      We have used Volunteer Match.com successfully. Two excellent tutors have come to us from that site. Registration was quick and easy.

    2. Annette Reiff

      Jun. 23, 2015

      We've had more luck lately with VolunteerMatch.com than we've had in the past. It's free and easy to establish an account.

    3. Jennie

      Jun. 22, 2015

      I spoke to the Chamber of Commerce's Leadership Program and have gone from 1 tutor to 4 this year (that's a serious jump for us). They are really willing to learn and jump right in.

  10. Tracy Short

    Jun. 19, 2015

    Are there any Tutor Coordinators who have created an online community so tutors can communication with each other? What did you use? I would love some suggestions! I looked into GoogleSites as an option.

    Reply
  11. Jane Myers

    May. 26, 2015

    Our agency has been monitored by the state. Two monitors checked the tutor files and were mainly focused on the education levels of the volunteers. They checked the files to make certain copies of degrees were included.

    Reply
  12. Kim

    May. 18, 2015

    I just heard this from a tutor coordinator in regards to recruiting "I would love to learn from someone at a very small agency who works part-time with other duties, how they are able to really encourage people to get involved?" What are your experiences?

    Reply
  13. Kim Rossman

    Apr. 10, 2015

    I'm so excited to see you beginning to uses this blog for communications with each other!!!

    Reply
  14. Kim Rossman

    Apr. 10, 2015

    I'm so excited to see you beginning to uses this blog for communications with each other!!!

    Reply
  15. Karen Hamilton

    Apr. 9, 2015

    DCLC has had a good rapport with two local RSVPs (Delco & Montco); we have probably worked with 10-15 tutors that have come through the RSVP program. The sad news is that our local Delaware County RSVPers have lost their funding. There is not a lot of interaction between our organizations, they simply refer the volunteers that fit our tutor requirements and then we share the tutor's monthly hours with them.

    Reply
  16. Kim Rossman

    Apr. 9, 2015

    A tutor coordinator is wondering if anyone has experience with RSVP that he/she could share.

    Reply
    1. Tracy Short

      Apr. 10, 2015

      I just started as Tutor Coordinator in February so I'm pretty new. However, I met with the director of the RSVP program in Erie. I've had five new tutors who applied as Volunteer Tutors this month all over 55. Because they were all interested in RSVP, I had them fill out our application and also RSVP's application. The huge plus for the new volunteers is that their clearances are paid for by RSVP, they get mileage reimbursement, and they also have volunteer insurance while they're tutoring. It seems like a great partnership (:

    2. Lisa Johnson

      Apr. 10, 2015

      The Literacy Center just recently became a station with our local RSVP. From my conversations with them it seems that it will be a good partnership - they are very interested in making sure to only refer volunteers that fit our needs.

  17. Tutor Coordinator

    Apr. 7, 2015

    Do tutors need clearances? If so, which ones? Who typically pays for the clearances? What about the 'pass the trash' law? How will this affect our tutors?

    Reply
    1. Kim Rossman

      Apr. 7, 2015

      Any questions that you have regarding clearances should be directed toward your agency's legal counsel.

  18. Kim Rossman

    Apr. 2, 2015

    Tutor Coordinators, I just wanted to let you know that the next offering of the online tutor coordinator training will begin on April 27, 2015 and it is now in MyLearningPlan.

    Reply
  19. Colleen Serencsits of TLC

    Apr. 10, 2013

    I have a question from a tutor coordinator- As she finds more tutors, her part-time status is getting very stretched very thin.  Does anyone have ideas for tasks that might be taken over by volunteers, and how to find volunteers for specific tasks?  Thanks.

    Reply
  20. Inquiring Tutor Coordinator

    Mar. 19, 2013

    I would like to improve my relationships with the two colleges in our county. I wonder if anyone has had success in that area. How do you recruit? Is there a certain major or class that you would recommend targeting? Have you ever had an instructor "adopt" your program? What did that look like? Is there any advice that you could give?

    Reply
  21. New Tutor Coordinator

    Mar. 19, 2013

    How do you recruit tutors? Where should I start?

    Reply
    1. Carole Sawchuck

      Apr. 3, 2015

      VolunteerMatch.org is valuable recruiting tool. Central PA Literacy Council has used it to advantage for 3 years.

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Disclaimer

This publication was supported by the U.S. Department of Education through the Pennsylvania Department of Education, Bureau of Adult Basic and Literacy Education. However, the opinions expressed herein do not necessarily reflect the position of the policy of the U.S. Department of Education of the Pennsylvania Department of Education. No official endorsement of these agencies should be inferred.